Direct answer
Build wedding transportation backward from the ceremony and reception start times. Separate the couple, wedding party, family, and guest-shuttle movements, then add photo stops and hotel pickups only after the essential transfers work.
A practical planning process
Create a passenger manifest
List who rides each leg, who has luggage or mobility needs, and who can make day-of decisions.
Confirm every loading area
Ask hotels, chapels, photo locations, and reception venues where a commercial vehicle can wait and load.
Add recovery time
Allow for elevators, large resorts, photography delays, guest boarding, traffic, and venue access—not just drive time.
Document the contingency plan
Confirm late-running procedures, overtime, extra trips, vehicle substitutions, and the final return schedule in writing.
Las Vegas details that can change the plan
- One shuttle loop may require more time than the map suggests.
- Assign a transportation contact other than the couple.
- Count children, vendors, equipment, and mobility devices in the capacity plan.